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A Business Office Coordinator at an assisted living facility is responsible for managing the administrative and financial operations within the community. Key duties include overseeing billing and accounts receivable, processing payroll, maintaining accurate resident records, and coordinating with third-party vendors. This role ensures compliance with state and federal regulations, supports the executive director with budget preparation, and assists residents and their families with financial matters. The ideal candidate should possess strong organizational skills, proficiency with office software, and a background in healthcare administration or finance. Effective communication and the ability to multitask in a fast-paced environment are essential for success in this role.
Coordinate and oversee daily operations of the business office, ensuring smooth and efficient workflows.
Manage resident files, including creation, maintenance, and compliance with regulatory requirements.
Process accounts payable and receivable, ensuring timely and accurate financial transactions.
Oversee payroll administration, ensuring staff are compensated accurately and timely.
Develop and maintain positive relationships with residents, families, and staff, addressing and resolving any concerns promptly.
Assist in the preparation and monitoring of the facility's budget, ensuring fiscal responsibility.
Coordinate and participate in regular audits and reviews to ensure adherence to policies and regulations.
Facilitate communication between the business office and other departments to ensure cohesive operational procedures.
Oversee the scheduling and coordination of staff training and development programs.
Ensure all administrative activities comply with healthcare regulations and standards.
Utilize computer systems and software to manage and report on various administrative functions.
Assist the Executive Director with special projects and any other business office tasks as needed.
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